TO:  All Waseca County Commissioners

 

FR:  Bruce M. Boyce, County Coordinator

 

RE:  Board of Commissioners Meeting

 

 

TUESDAY, MARCH 21ST, 2006, 9:00 A.M.

 

AGENDA

 

County Commissioners Room

300 North State Street

 

(All times approximate)

 

Persons providing handouts are asked to bring enough copies for the Board, county staff, the press and the public.  Generally, 15 copies should be sufficient.

 

Roll Call

Pledge of Allegiance

Approval of Agenda

Committee and Meeting Reports

Correspondence

Discussion of Bills 

Department Head Time

 

  1. Consent Agenda:
    1. Approval of Minutes
    2. Approval of Bills
    3. OSS resignation
    4. Flex Plan Amendment
    5. HOME Rental Rehabilitation Program
    6. Human Services Reports

Ø      Human Services Report

Ø      IM Report for March

Ø      Child Support Monthly Counts

Ø      Social Services Report

Ø      Children’s Social Services Report

Ø      Human Services Meeting Fiscal March

    1. Roundbank Loan Subordination

 

  1. 9:15 am: Road/Bridge Items:
    1. Replacement of Broken Survey Equipment
    2. GPS satellite technology equipment- discussion
    3. Replacement of Highway Maintenance Worker
    4. Courthouse Park Camping-discussion

 

  1. 9:45 am: Planning/Zoning Items:
    1. John Krause Feedlot- Phased Action Determination

Ø      Plat Map of Wilton showing barn locations

Ø      Plat Map of St. Mary’s Township

Ø      Nutrient Management Summary

Ø      Watershed Map of Wilton Township

Ø      EAW determination

 

  1. 10:00 am: Public Hearing - Proposed Comprehensive Land Use Plan

Ø      Hwy 14 Future Land Use Map

Ø      City of Waseca Future Land Use Map

Ø      Waseca County Future Land Use Map

The Waseca County Board of Commissioners will hold the final public hearing on the comprehensive plan before they consider its adoption.  Written comments are welcome.  There will be a 30-day comment period following this public hearing.  There have been some additional changes to the draft maps since the public hearing of November 16, 2005.  The Comp Plan final draft will be available on the county website at http://www.co.waseca.mn.us/ and at www.rndc.org  For more information contact the Region IX Development Commission, Reggie Edwards, 1.800.450.5643, ext 872.

 

 

  1. Coordinator Items:
    1. Human Services Building Update
    2. OSA mandates
    3. Classification/Compensation RFP
    4. NACo Transportation
    5. Board agenda process

 

OTHER COUNTY BOARD BUSINESS

 

Adjournment

 

11:30: Community Relations Board at FCI- Waseca

 

Reminders:

 

Continuation meeting of JD 24,March 21, 2:00 pm, Steele County (Commissioners Peterson and Androli). 

 

Annual township banquet on March 23rd, Eagles, 6:00 pm social hour, 7:00 pm dinner.  Speaker is Kristi Lee. 

 

BMB:mlw

WASECA COUNTY BOARD OF COMMISSIONERS—MARCH 7, 2006

 

            The Waseca County Board of Commissioners met in regular session on Tuesday, March 7, 2006 in the Commissioner’s Room, East Annex Building, 300 N. State St., Waseca, MN.  The following members were present:  Rick Morris, Chairperson; Wendell Armstrong, Jim Peterson and Al Ruhland.  Richard Androli was absent. 

 

            Rick Morris, Chairperson, called the meeting to order at 9:00 a.m.  The Pledge of Allegiance was recited. 

 

            Also present was Bruce Boyce, Coordinator,  Joan Manthe, Auditor,  Deanna Bendix, News Reporter, and Paul Dressler, County Attorney.

 

            Peterson moved and Ruhland seconded the motion to approve the agenda as presented.  Motion carried unanimously. 

 

            The board shared their committee and meeting reports.

 

            Correspondence was passed to all commissioners.

 

             Peterson moved and Armstrong seconded the motion to approve the consent calendar as follows:

·        Minutes of February, 21, 2006.

·        Approval of the Auditor, Commissioner, Human Services and expense bills as presented.

·        Authorize chair to sign annual Boat and Water Safety Grant Agreement for fiscal year 2006 in amount of $2,800.00.

·        Personnel Status Changes

1.      Transfer Sheri Dardis from Auditor Technical Clerk to ½ time Office Support opening in Human Services effective 3-6-06 at pay range A13 step D $14.20/hr.

2.      Hire Ann Staloch as Financial worker in Human Services effective 3-27-06 at Pay range B32, 95% of step A $14.19/hr.

3.      Promote Hunter Janzen to Deputy from current Dispatch position effective 3-1-06 at Deputy pay range, step C, $3511/mo.  This creates a dispatcher vacancy.

The motion carried unanimously approving the consent agenda.

 

            The Auditor presented an update of the Dollar General Store to be built in the watershed area of County Ditch 44.  The commissioners had no objection to the construction.

 

            The Auditor presented a letter from Kurt Deter, Ditch Attorney, updating the county on the procedure for re-determination of benefits of County Ditch 18 and 44 and also on the abandonment procedure.  We are awaiting a petition from the City of Waseca before a hearing can be set.

 

            Marilee Reck, Human Services Director, presented the parental fee case study.  Armstrong moved and Peterson seconded the motion to approve the newly revised fee schedule for social services effective 4-1-06, as presented.  Motion carried unanimously. 

 

            Armstrong moved and Peterson seconded the motion to delay implementation of a fee for service on respite care until July 1, 2006, to allow time for notification and review of this change with families.  Motion carried unanimously. 

 

            Paul Dressler, County Attorney, has received notice from the Environmental Quality Board on the release of the ag covenant in order to proceed with the ethanol property condemnation.  Peterson moved and Armstrong seconded the motion to proceed with condemnation of the Trahms property in preparation of the ethanol plant.  Motion carried unanimously. 

 

            The board requested that Paul Dressler be present at the county board meetings.  Paul will plan to be present beginning two weeks from today.  If not available, he would be on call for legal advice during the Commissioner meeting.

 

            Bruce Boyce, Coordinator, updated the board on the draft letter of understanding for the conditions of leasing the Brattrud property received from the City of Waseca.  The city is requesting retail space in the proposed Human Services building as a stated condition from their cleanup and demolition grant.  The county requested a workable concept plan from the Waseca City Council before any further progress takes place.

 

            Angie Knish, Planning & Zoning Administrator, presented a request from Lincoln Outdoor Advertising for a six month extension on their zoning permit.    Armstrong moved and Ruhland seconded the motion to approve the extension to December 13, 2006, of the zoning permit to construct four billboards at the Crystal Valley Coop site in Section 5, St. Mary Township.    Motion carried unanimously. 

 

            Ruhland moved and Peterson seconded the motion to approve the final plat RBK 2, (4.24 acres to create three parcels Outlots A, B, C to attach to existing lots of Keyes Addition), Janesville Twp, Sec 22, for Roy and Sally Keyes.   Motion carried unanimously.   Bob Burns and Roy Keyes were also present. 

 

            The second preliminary plat of Roy and Sally Keyes RBK was reviewed by the planning commission and was tabled.  The DNR will view the site before any decision is made.

 

            Angie Knish, Planning & Zoning Administrator, presented a draft request for proposals to re-write the zoning ordinance needed to comply with the passage of the comprehensive plan.  She updated the board on upcoming training and meetings concerning Planning and Zoning. 

 

Bob Burns requested time with the board.  The board informed him he is not on the agenda and suggested taking the matter to the Planning & Zoning Administrator. 

 

Bruce Boyce reviewed the Draft RFP for an employee classification and compensation study.  The board commented on certain points in the RFP.  He will return with a second draft at the next meeting.

 

Bruce asked if the board had any State auditor mandate reform topics to act on and submit to the State Auditor.  He would like to bring any proposed resolutions to the board on March 21st.  

 

Armstrong moved and Ruhland seconded the motion to adjourn the meeting at 11:40 a.m.  Motion carried unanimously. 

 

 

 

                                                            S/_____________________________________

                                                               Rick Morris, Chairman

                                                               Waseca County Board of Commissioners

 

ATTEST:

 

 

S/_________________________________

   Joan Manthe

   Waseca County Auditor

 

The following bills were audited and allowed:

 

AG POWER ENTERPRISES                                                          11.17

AMERICAN ROAD & TRANSPORTATION                             150.00

AMERICAN SOLUTIONS FOR BUSINESS                              381.20

ROGER ANDROLI                                                                         59.35

ANIMAL MEDICAL CENTER OF WASECA                            364.91

AP TECHNOLOGY                                                                     175.00

ASSOC OF MN COUNTIES                                                       175.00

ASSOCIATED LUMBER MART                                                 498.05

AUTO VALUE WASECA INC                                                        7.12

B I INC                                                                                         893.80

FRANKLIN BALAK JR                                                                   6.69

BARTZ ELECTRIC LLC                                                           1,432.18

BLACK HILLS AMMUNITION                                                  269.00

BLUE EARTH CO HUMAN SERVICES                                  2,211.00

BOCKS SREVICE INC                                                                230.40

DANIEL BOETTGER                                                                     65.13

BOYER FORD TRUCKS INC                                                       68.55

BUDACH IMPLEMENT INC                                                        37.24

BUSINESSWARE SOLUTIONS                                                 105.78

C & C PLUMBING                                                                      200.00

CARQUEST AUTO PARTS                                                           53.15

CDW GOVERNMENT INC                                                      9,265.04

CHARILES HARDWARE                                                            671.19

DUANE COLE                                                                                 6.00

COMM OF FINANCE                                                                 913.00

KATHLEEN CONNOR                                                                   7.12

COUNTRYSIDE MOTORS INC                                                   32.68

CPS TECHNOLOGY SOLUTIONS INC                                    192.75

KEVIN CROMER                                                                            2.00

CULLIGAN                                                                                      6.25

DECISIONONE CORPORATION                                                89.75

DEML FORD INC                                                                   23,973.52

DENNIS DINNEEN                                                                     172.67

DOW EINHAUS & MATTISON PA                                        6,563.86

DYNAMIC IMAGING SYSTEMS INC                                         44.86

ECFE                                                                                               10.00

THE ELECTRONIC CONNECTION                                              6.99

EWERTS HARDWARE                                                                  20.00

FIRST LAB                                                                                     30.00

FLEX COMM SECURITY                                                             48.99

GARY FRANCIS                                                                            52.42

RUSSELL FREDERICK                                                                 50.45

G & K SERVICES INC                                                                929.90

GAMBLES OUR OWN HARDWARE                                           14.14

GULF SOUTH MEDICAL SUPPLY                                            554.62

H & L MESABI                                                                             304.32

GEORGETTE HANSON                                                                21.25

MARK HARGUTH                                                                       151.96

RANDY HOFMEISTER                                                                 30.00

RICHARD HOLTZ                                                                         94.95

HOTSY EQUIPMENT COMPANY                                             470.84

IFACS                                                                                           203.19

IMAGETECH SERVICES                                                            391.95

INNOVATIVE OFFICE SOLUTIONS LL                                   428.13

RHONDA JACOBSON                                                                  32.93

SUSAN JEWISON                                                                       164.04

JIM COLEMAN LTD                                                                     46.92

JOHNSON AGGREGATES                                                      9,278.90

CINDY JOHNSON                                                                        14.24

ROBERT JOHNSON                                                                      30.00

STEVE KAHNKE                                                                           31.00

ANDREW KAJEWSKI                                                                465.02

KIEFFER COMMUNICATIONS                                                955.03

KRITZER OIL CO INC                                                                382.87

VERLAINE KRUEGER                                                                165.10

KRUGER CONSTRUCTION & REMODELI                           2,737.25

JAMES LARSEN                                                                            30.00

M-R SIGN COMPANY INC                                                    8,609.78

MARY MADEL                                                                              50.00

DEANNE MALTERER                                                                 107.92

MANKATO APPLIANCE RECYCLING                                    252.00

CITY MANKATO                                                                     3,647.00

MARISKA ENTERPRISES                                                          240.00

MCCLUNES TREE SERVICE                                                       40.00

METRO SALES INC                                                                    143.59

BRENDA MILLER                                                                       260.19

MINNESOTA ELEVATOR INC                                                  178.79

MINNESOTA RIVER BOARD                                                 1,200.00

MN COUNTIES COMPUTER COOP                                      2,611.10

MN DEPT OF ADMINISTRATION                                            665.00

MN SHERIFFS ASSOC                                                                 45.00

MN SUPREME COURT                                                               218.00

MPELRA                                                                                       150.00

NAPA AUTO PARTS INC                                                           432.57

NEWMAN TRAFFIC SIGNS                                                      161.19

NK SERVICE                                                                                 50.00

OWATONNA SALVATION ARMY                                           211.05

GARY OWENS                                                                              56.68

PANTHEON COMPUTER SYSTEMS INC                                  19.06

PERSONALIZED PRINTING                                                      100.11

JAMES PETERSON                                                                     376.92

RICHARD POSSIN                                                                        62.90

QUALITY PRINT OF WASECA INC                                         140.04

QWEST                                                                                           51.15

DUANE RATHMANN                                                                   50.89

RED FEATHER PAPER CO INC                                              1,108.51

REED BUSINESS INFORMATION                                            275.60

RIVER BEND BUSINESS PRODUCTS                                      231.90

CARL RODAHL                                                                             24.00

ROSE OIL COMPANY MUFFLER CENTER                             205.85

ROUNDBANK                                                                               30.00

JEFF RUEDY                                                                                  54.90

RUFFRIDGE-JOHNSON EQUIP CO INC                               1,985.12

ALBERT RUHLAND                                                                    111.26

SPORTSMAN STOP                                                                      34.62

SRP HEATING, AIR CONDITIONING, R                               1,210.72

STEELE COUNTY SHERIFF                                                         75.00

STEELE COUNTY TREASURER                                             6,121.99

STEWART SANITATION                                                           352.80

TESCH SERVICE CENTER                                                           32.00

THRIFTY WHITE STORES INC                                                   67.75

TRADES OFFICE PRODUCTS                                                2,201.74

TRANSPORTATION SAFETY APPAREL                                    62.48

TRAVEL MANAGEMENT DIVISION                                        584.37

U S BANK                                                                                    150.00

UNITED BUILDING CENTERS                                                      7.14

UNITED RENTALS                                                                      104.85

UNIVERSITY OF MINNESOTA                                                   20.00

ROBERT VOGELSANG                                                                66.47

WALMART PAYMENT PROCESSING                                     255.88

WASECA AREA SENIOR CITIZENS IN                                 1,685.53

WASECA CHRYSLER CENTER                                            23,636.00

WASECA CO ROAD & BRIDGE                                             3,088.59

WASECA CO SHERIFF DEPT                                                    200.00

WASECA GLASS INC                                                                629.94

WASECA MEDICAL CENTER                                                   962.00

WASECA PROPERTIES INC                                                        51.60

WASECA WIRELESS                                                                  235.00

WASTE MANAGEMENT                                                            300.60

CITY WELLS                                                                               176.00

WHITEWATER WIRELESS INC                                                 702.20

TAMMY WYNKOOP                                                                    90.13

ZARNOTH BRUSH WORKS INC                                           1,136.73

ZIEGLER INC                                                                            8,493.58

 

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1c.       After working for one week as a ½ time Office Support Specialist in Human Services, Sheri Dardis decided that she was unable to return to work at this time and submitted a letter of resignation.  In it she expressed her thanks for the opportunities and support that have been given to her by Waseca County.   The position will again be posted within the County and then recruited outside if there are no internal applicants.

 

1d.       Due to the number of changes enacted to our flexible benefits plan during recent years it becomes necessary to do a complete “amendment and restatement’ of the entire plan.  This will incorporate all conditions of the plan into one document which will be provided to all current and new employees.  The resolution below reflects this:

 

Resolution of the Commissioners

of

 Waseca County

 

 

The undersigned, Joan Manthe, serving as Clerk of Waseca County (the “Employer”), duly organized and existing under the laws of the State of  Minnesota, does hereby certify that a meeting of the Commissioners held on the 21st day of March, 2006, at which a quorum was present, the Commissioners unanimously approved the following amendment to the Waseca County Flexible Benefit Plan, (the “Plan”).

 

That the following is a true and correct copy of said Resolution:

 

WHEREAS, the Waseca County previously adopted the Waseca County Flexible Benefit Plan on January 1, 1991;

 

WHEREAS, Waseca County desires to amend the Plan in the following manner:

·        The Plan desires to amend and restate the Plan to incorporate all previous Material Modifications and all applicable regulatory changes since the last amendment and restatement of the Plan, which was January 1, 2003.

 

NOW, THEREFORE, BE IT RESOLVED, that the Waseca County Flexible Benefit Plan be amended effective as of April 1, 2006;

 

BE IT FURTHER RESOLVED, that any authorized persons of the Employer are hereby authorized to make such contributions from the funds of the Employer as are necessary to carry out the provisions of said plan at any time; and

 

BE IT FURTHER RESOLVED, that in the event any conflict arises between the provisions of said Plan and the Employee Retirement Income Security Act of 1974 (ERISA) or any other applicable law or regulation (as such law or regulation may be interpreted or amended), the Company shall resolve such conflict in a manner which complies with ERISA or such law or regulation.

 

 

 

________________          __________________________________________________

            Date                                                                 Clerk

 

 

 

1e.       Commissioner. Androli learned that the HOME Rental Rehabilitation Program proposed by the SW MN Housing Partnership was not presently available through MVAC and would be beneficial to the County, provided that area service providers and contractors would be used as much as possible. The resolution below reflects this:

 

 

RESOLUTION OF COUNTY BOARD

 

WASECA COUNTY, MINNESOTA

 

 

            WHEREAS, the County of Waseca desires to participate in the Minnesota Housing Finance Agency, HOME Rental Rehabilitation Program, and administer it in accordance with all applicable State and Federal regulations; and

 

            WHEREAS, in order to participate in the program it is necessary for the County of Waseca to file an application signed by the Southwest Minnesota Housing Partnership, Executive Director with the Minnesota Housing Finance Agency; and

 

            WHEREAS, the Waseca County Board is required to approve the submission of Application for Administrative Authority; and

 

            WHEREAS, the Waseca County Board desires to participate in the HOME Rental Rehabilitation Program provided that it will be administered with the greatest possible use of local service providers and contractors; and

 

            NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Waseca County, that the Southwest Minnesota Housing Partnership, Executive Director, is authorized to:

 

            1.  file an Application for Administrative Authority with the Minnesota Housing

Finance Agency for participation in the HOME Rental Rehabilitation  

Program; and

 

2.  administer through the Southwest Minnesota Housing Partnership program 

     funds awarded by the Minnesota Housing Finance Agency for the

     rehabilitation of rental property in the County of Waseca.

 

 

                                                APPROVED: March 21, 2006

 

 

                                                By: ______________________________________

                                                                        Rick Morris, Chairman

 

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The Waseca County Board of Commissioners will hold the final public hearing on the comprehensive plan before they consider its adoption.  Written comments are welcome.  There will be a 30-day comment period following this public hearing.  There have been some additional changes to the draft maps since the public hearing of November 16, 2005.  The Comp Plan final draft will be available on the county website at http://www.co.waseca.mn.us/ and at www.rndc.org  For more information contact the Region IX Development Commission, Reggie Edwards, 1.800.450.5643, ext 872.

 

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Bruce:

 

We can stop in Waseca.

 

We will reserve a spot for 3-4 people at this time.  There is room for more at this time.  We currently have about 30 reservations and need about 42.  A firm commitment would be appreciated as soon as possible.

 

Chuck

 

>>> "Bruce Boyce" <bruce.boyce@co.waseca.mn.us> 03/10/06 10:45AM >>>

Hi Chuck- we talked about Brown County's bus proposal at our meeting this week and it looks like we might have 3 or 4 people who'd want to jump on board.  Please keep me posted on the status of your plans, reservation deadlines, etc.  We are thinking you would probably be

coming through Waseca, right ?  Thanks,   Bruce