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Recording Checklist for Submitters

Recording Checklist 

All Documents
Document Dated
Document Signed
Acknowledgement needs:
Date
Legible Notary Seal, Notary Signature, Notary Expire Date
Names and Marital Status (Single or Husband and Wife) of signatures acknowledged
If Corporate acknowledgement (business name, who signs & their title)
Legal Description (check for completeness and accuracy)
Filing Fees
Grantor and Grantee information
Draftsman Statement
White out is unacceptable on any legal documents



Transfer Deeds
State Deed Tax included
Send Tax Statement to
Delinquent taxes must be paid
If split in a tax parcel – all current year taxes must be paid in full
If applicable, statement regarding "total consideration for this transfer is $500 or less" ( Deed tax of $1.65)
Completed Well Certificate or well statement
Miscellaneous Documents

Correction Documents (Need to have new signatures and new acknowledgement along with a correction statement indicating the correction being made)
Mortgage Registration Tax Included
Warranty Deed completing a Contract for Deed must have a well statement signed by the buyers or a Well Certificate


Some documents may have additional requirements.