Minutes

WASECA COUNTY BOARD OF COMMISSIONERS—JANUARY 3, 2012

The Waseca County Board of Commissioners met in the first session of 2012 on Tuesday, January 3, 2012 in the Commissioner’s Room, 300 N State St., Waseca, Minnesota. Members present were Blair Nelson, Richard Androli, Mike Hintz, Jim Peterson and Dan Kuhns.

Others present were Laura Elvebak, Administrator; Joyce Oliver, Auditor-Treasurer; Ruth Ann Hager, News Reporter; Paul Dressler, County Attorney; Nathan Richman, Highway Engineer; Linda Karst, Recorder; Brad Milbrath, Sheriff; Mark Leiferman, Planning & Zoning Administrator.

The organizational meeting began with Joyce Oliver, Auditor-Treasurer, calling the meeting to order at 9:30 a.m. Roll call was taken and the Pledge of Allegiance was recited.

Hintz moved to nominate Richard Androli as Chairperson. Nelson seconded the motion and the motion passed by the unanimous vote of all members.

Hintz moved to nominate Daniel Kuhns as Vice-Chairperson. Peterson seconded the motion and the motion passed by the unanimous vote of all members.

Kuhns moved and Hintz seconded the motion to nominate Joyce Oliver as Clerk to the Board. Motion carried unanimously.

Chair Androli asked for public comment. There was none.

Hintz moved and Nelson seconded the motion to approve the agenda. Motion carried unanimously.

Hintz moved and Nelson seconded the motion to approve the Consent Agenda. Peterson asked Nathan Richman for details on the selection process for the Courthouse Park Caretaker. Nathan responded that we received 15 letters of interest. Of those, 5 were interviewed and 1 was selected. The 1 selected represented a couple and both were selected and background checks conducted on them. The motion to approve the consent agenda as presented passed unanimously.

a. Approval of December 8, 2011, County Board Minutes.

b. Approval of the Auditor, Commissioner, Human Services and expense bills as presented.

c. Approval of Court Appointed Attorney, David Borchardt. Compensation will be $31,200.00 for the period of January 1, 2012 to December 31, 2013.

d. Approval of Courthouse Park Maintenance Agreement with Craig & Sandy Daniel.

e. Approval of Snowmobile Safety Enforcement Grant, December 15, 2011 to June 30, 2013 for a total of $6,300.00.

f. Approval of layoff of Craig Miller, SHIP Coordinator. The time period for the two-year program has expired.

g. Acceptance of Resignation effective December 31, 2011 of Erin Farley, Human Service Office Support Specialist.

Hintz moved and Nelson seconded the motion to set regular board meetings at 9:30 a.m. the 1^st and 3^rd Tuesdays of each month, with the exception of Tuesday, December 4, 2012, which shall be moved to Thursday, December 6, 2012, at 5:00 p.m. due to a conflict with the AMC Conference and the required Truth In Taxation Hearing. Motion carried unanimously.

Hintz moved and Nelson seconded the motion to approve the appointments to the following boards and committees for 2012. In case members of the committees cannot attend meetings, they may find a substitute commissioner to attend and that commissioner will be eligible for per diem for attending the meeting. The motion was carried by the unanimous vote of all members.

2012 WASECA COUNTY BOARD COMMITTEE ASSIGNMENTS

2012 Chairman: Richard Androli 2012 Vice-Chairman: Daniel Kuhns

Type Committee Delegate

Chairman: Purchasing Agent Androli/Kuhns

Extension Peterson/Hintz

MN Valley Council of Governments Peterson/Hintz
FCI-Community Relations Board Hintz/Kuhns

Internal: Budget (including Economic Development) All Commissioners
Labor Relations/Group Insurance Androli/Kuhns

Buildings/Safety Hintz/ Kuhns
Law Enforcement Hintz/Nelson

(including Emergency Comm., Security & Domestic Abuse)
Health and Human Services Kuhns/Nelson

Roads and Bridges Peterson/Nelson

Public Health/CHS Advisory Peterson/Hintz

Planning/Zoning (including Janesville) Peterson/Hintz

Law Library Trustee Nelson

County-wide: Joint City/County Study Committee Hintz/Nelson

Planning/Zoning Commission Hintz

Joint County Ditch 3 (BE) Kuhns/Peterson

Joint County Ditch 11 Androli/Peterson

Joint County Ditch 24 Androli/Peterson

Multi-County Solid Waste Comm. Peterson/Hintz
Road Inspections All Commissioners

Ditch Inspections All Commissioners

Neighborhood Service Center Hintz

Township Board Meetings All Commissioners

City Council Meetings All Commissioners

School Board Meetings All Commissioners

County Collaborative Hintz/Androli

Waseca County Historical Society Peterson

Waseca/LeSueur Regional Library Nelson

Waseca Lakes Assoc/Clear Lake Trail Nelson/Hintz

Waseca Arts Council Nelson

Ag Society Peterson/Hintz
Soil & Water Kuhns/Hintz

Water Plan & Wetland Advisory Kuhns/Peterson

Area-wide: Regional Radio Board Androli

Amberfield Place Post-Litigation Kuhns/Androli

So Central Multi-County HRA Hintz/Androli

Minnesota Valley Action Council Peterson/Kuhns

Greater Blue Earth River Basin Alliance Androli (Kuhns alt.)
Cannon River Watershed Partnership Kuhns/Nelson

MN River Basin Joint Powers Board Kuhns (Peterson alt.)

Three Rivers RC & D Kuhns

Region Nine Development Commission Kuhns

RNDC Solid Waste Advisory Kuhns

RNDC Emergency Medical Services Androli

RNDC Transportation Kuhns

RNDC Small Business Development Nelson

So Central Water Planning Project Nelson

IMMTRACK Peterson

AMC Dist VII General Sessions All Commissioners

AMC Dist Policy Committees: Appointed by AMC

District VII

Minnesota Counties Insurance Trust Nelson
So Central Human Relations Center Androli/Peterson

Highway 14 Committee All Commissioners

MN Trans. Alliance-So Chapter Androli/Nelson

Southern Minnesota Tourism Assoc. Kuhns (Nelson alt.)

South Country Health Alliance Peterson/Androli
Retired Senior Volunteer Program Nelson

South Central Workforce Council Peterson

SEMREX Joint Powers Board Peterson (Hintz alt.)

State/National: Association of Minnesota Counties All Commissioners

Great Lakes Co. Council Assoc. All Commissioners

MN Social Services Assoc. All Commissioners

Department of Human Services All Commissioners

National Assoc. of Counties All Commissioners

National Association of Counties:

Western Region All Commissioners

MN Transportation Alliance All Commissioners

Peterson moved and Kuhns seconded the motion to reappoint DeAnne Malterer to a three-year term, Jason Foley, Waseca, to a three-year term on the Planning Commission. Motion carried unanimously. One appointment remains vacant at this time.

Peterson moved and Kuhns seconded the motion to reappoint Robert Vogelsang, Waldorf, to a three-year term on the Board of Adjustment. Motion carried unanimously.

Kuhns moved and Hintz seconded the motion to reappoint Lori Weller and Kathy Witt to two-year terms on the County Extension Committee. Motion carried unanimously.

Hintz moved and Kuhns seconded the motion to establish a per diem of $65.00 for citizens on board and commissions, plus mileage at the IRS rate. Motion passed unanimously and the following resolution was adopted.

Resolution 2012-2

Resolution Establishing Per Diem Amounts for Citizens on Boards and Commissions in 2012

WHEREAS, Minnesota Statute 375.47, Subdivision 1, allows the County Board of Commissioners to set per diem payments for members of boards or agencies authorized by statute, and members of advisory boards or committees, performing duties for all or part of the county, when the board or agency does not itself have power to make expense allowances for its members.

NOW, THEREFORE, BE IT RESOLVED that the per diem amount be $65.00 when members are attending a meeting on behalf of the Waseca County Board of Commissioners.

This resolution shall become effective upon its passage and without further publication.

On motion by Kuhns and second by Peterson, the board unanimously voted to appoint delegates to the Association of Minnesota County as follows: All five Commissioners, Auditor-Treasurer, County Administrator and the Engineer.

Each year the Auditor-Treasurer’s Office request bids from newspapers in Waseca County to be the legal paper and also for the second publication of the financial statement. Based on the pica line length and bid amount, we calculate a rate per inch. Two bids were received and it was recommended to accept the low bid in each category.

The following bids were received for legal publications:

cost per inch

Waseca County News $ .15401

NRHEG Star Eagle $ .17095

The following bids were received for the second publication of the financial statement:

cost per inch

NRHEG Star Eagle $ .62002

Waseca County News $ .99241

The bids were presented to the board, whereby Hintz offered the following resolution to and moved for its adoption. Nelson seconded the motion and it was passed by the unanimous vote of all members.

RESOLUTION 2012-1

BE IT RESOLVED, that the Waseca County News of Waseca, Minnesota, a legal paper of the County of Waseca, be and hereby is designated the official newspaper to publish the proceedings of the County Board, county financial statements, ordinances, official notices, real estate delinquent tax lists, County Board of Equalization and all other legal notices required by law to be published in the official newspaper of Waseca County for the year 2012.

BE IT FURTHER RESOLVED that the second publication of the financial statement of Waseca County for the year 2012, one insertion, is awarded to the New Richland Star-Eagle of New Richland, Minnesota.

This resolution shall become effective upon its passage and without further publication.

Peterson moved and Kuhns seconded the motion and by unanimous vote of all members, moved to authorize the County Auditor-Treasurer to process payments by Auditor’s Warrants, for which the precise amount is fixed by law or authorized by some other person, officer, or tribunal, which include incidental fees, utility bills, salaries, highway department fuel bills, freight, postage, and sheriff’s paper service to other counties. Incidental fees include prepayment of expenses for seminars and other county business trips. Further to authorize payment to contractors for work and material in place on the job as certified by the Engineer or Architect except that the final payment on any project be approved by Board action; to authorize payments for bonds and interest payments for the bonded debt fund and for investments. Also, to authorize payments for purchases made by the County Board wherein an amount has been set and entered in the Board minutes. Also, to authorize payment of emergency welfare funds and Social Service funds as an emergency issuance procedure, as prescribed by state and federal law. Also, to refund an application fee and to purchase miscellaneous supplies for the jail as authorized by the jail administrator.

Kuhns moved and Nelson seconded the motion to reimburse mileage for 2012 official county business at the IRS rate (presently 55.5 cents per mile). The motion carried unanimously.

Hintz moved and Kuhns seconded the motion to set the 2012 minimum salary amounts and the actual salaries for elected officials, as required by law. It was approved that the minimum salary amounts stay the same as 2011 and to set the salaries at the same wage adjustment that the county unions received in 2011, which is 32 cents per hour and 2 percent. The motion was carried by the unanimous vote of all members and the following resolution was adopted.

Resolution 2012-3

Resolution Establishing 2012 Annual Salaries for Elected Officials

WHEREAS, the County Board of Commissioners has the duty and responsibility, by law, to establish by resolution the minimum and annual salaries to be paid to its elected officials;

NOW, THEREFORE, BE IT RESOLVED that effective January 1, 2012, the annual salaries of elected officials shall be as follows:

Title	Minimum Salary 2011	Actual Salary 2011	Minimum Salary 2012	Actual Salary 2012
Attorney (MN Stat. §388.18)	$66,633.42	$93,752.64	$66,633.42	$96,306.61
Auditor-Treasurer (MN Stat. §385.37)	$60,942.29	$74,948.00	$60,942.29	$77,125.87
Recorder (MN Stat. §386.16)	$49,792.37	$63,078.60	$49,792.37	$65,019.08
Sheriff (MN Stat. §387.20)	$66,633.42	$83,657.60	$66,633.42	$86,009.05

This resolution shall become effective upon its passage and without further publication.

Peterson moved and Kuhns seconded the motion to approve the following ditch repairs. Motion carried unanimously.

1. CD #8 – Section 19, Bryon Township, Riprap washout with quarry rock/Cost estimate is $2,000.00-3,000.00.

2. JD #24 – Section 25, 26 & 36, Blooming Grove Township, Clean out approx. 22,000 feet/Cost estimate is $28,000.00. This cost is shared with Steele County and they have been notified and are in agreement.

3. CD #46, Section 26 & 27, Blooming Grove Township, Clean out approx. 3,985 feet/Cost estimate is $4,990.00.

Peterson moved and Nelson seconded the motion to set bid opening for the 2012 bituminous material for seal coat projects at 10:00 a.m., Thursday, February 9, 2012, in the Board Room, with the bid award given at the following board meeting. Motion carried unanimously.

Kuhns moved and Nelson seconded the motion to set the bid opening for the 2012 bituminous mixture for patch work at 10:00 a.m., Thursday, February 9, 2012, in the Board Room, with the bid award given at the following board meeting. Motion passed unanimously.

Laura Elvebak presented the County Administrator’s report.

Committee reports were given by all board members.

Having no other business, Kuhns moved and Hintz seconded the motion to adjourn. Motion carried unanimously and the meeting adjourned at 10:32 a.m.

The next regular scheduled meeting of the Waseca County Board of Commissioners will be held on January 17, 2012, at 9:30 a.m. at the East Annex.

S/________________________________

Richard Androli, Chairman

Waseca County Board of Commissioners

ATTEST:

S/_____________________________

Joyce Oliver

Waseca County Auditor/Treasurer

The following bills were audited and allowed: (10/04/05

ADVANCED CORRECTIONAL HEALTHCA 320.92

AMSAN 124.14

ASSOC OF MN COUNTIES 4,445.00

ASSOC OF MN EMERGENCY MGRS 100.00

BOB BARKER COMPANY INC 161.01

SARAH BERRY 59.99

BOYDS PAINT & MACHINE SHOP 20.00

C&D OIL SERVICES OF WASECA LLC 100.00

CHRISTENSEN TIRE & AUTO REPAIR 634.10

KATHLEEN CONNOR 5.55

COPIER BUSINESS SOLUTIONS INC 43.54

CPS TECHNOLOGY SOLUTIONS INC 209.00

DENNIS DINNEEN 37.19

LAURA ELVEBAK 65.91

EMERGENCY COMMUNICATIONS NETWO 17,289.20

FCI WASECA 1,146.25

G&K SERVICES INC 863.17

H&H EXCAVATING INC 6,100.00

MIKE HINTZ 183.70

HYVEE FOOD STORES 22.67

IFACS 245.92

RHONDA JACOBSON 6.66

JOHNSTONE SUPPLY INC 23.30

KALEENA KNOWLES 190.37

L&D AG SERVICE, INC 601.46

FRANCIE LAMONT 10.45

JOHN LANGFORD ELECTRIC INC 198.00

LESUEUR CO TREASURER 4,991.21

DON LOKEN EXCAVATING INC 10,364.00

M-R SIGN COMPANY INC 79.30

MADDEN, GALANTER, HANSEN LLP 2,339.11

MATRIX COMMUNICATIONS INC 810.00

MELISSA MAYO 125.00

MCHS MANKATO 82.00

ALLEN METTLER 365.98

MN COUNTIES COMPUTER COOP 600.00

MN COUNTIES INTERGOVERNMENTAL 2,463.00

MN COUNTY ATTORNEY ASSOC 2,161.00

MN STATE PATROL-CMV SECTION 40.00

NADA APPRAISAL GUIDES 35.00

NATL 4-H SUPPLY SERVICE 20.10

BLAIR NELSON 196.34

NORTHLAND BUSINESS SYSTEMS 9,117.62

NRHEG STAR EAGLE INC 35.00

PAAPE DISTRIBUTING CO INC 3,430.48

PARAMED, LLC 300.00

PRO-WEST & ASSOCIATES INC 112.50

PROBUILD-WASECA 76.12

RED FEATHER PAPER CO INC 456.84

RIVER BEND BUSINESS PRODUCTS 303.30

LAURA ROHDE 23.63

MARY SACK 623.79

SELECTACCOUNT 212.28

SKJEVELAND ENTERPRISES 748.80

SOLBREKK 1,482.00

STEELE COUNTY CLOTHSLINE INC 350.00

STEWART SANITATION 2,260.80

SUBURBAN FURNITURE INC 2,035.50

TEXAS REFINERY CORP 609.96

TIRE SOLUTIONS, INC 345.48

TRADES OFFICE PRODUCTS 1,553.84

VALLEY NAT’L GASES 176.69

WALMART PYMT PROCESSING ATLANT 323.61

WASECA AREA SENIOR CITIZENS IN 8,069.28

WASECA MEDICAL CENTER-MANKATO 338.00

WASECA PROPERTIES INC 109.60

CITY WASECA UTILITIES 20.23

WASTE MANAGEMENT-CAROL STREAM 551.40